Business Inventory DocumentationBefore You Need It.
Offices, retail stores, restaurants, and warehouses all carry significant business personal property. Documenting it after a loss is difficult and time-consuming. Preloss creates a timestamped AI-generated inventory from a simple video walkthrough.
The Business Risk
Disasters don't just damage property. They close businesses.
On a commercial property policy, a business's equipment, fixtures, and furniture are insured as Business Personal Property (BPP). Without documentation, the claims process becomes significantly more complex after a loss.
40%
of small businesses don't reopen after a natural disaster, FEMA estimates
75%
of businesses without a continuity plan fail within three years
Figures above link to their source. FEMA attributes them to 2014 data from FEMA and the US Department of Labor.
Use Cases
Commercial property inventory for every business type.
Preloss works for any space with contents worth documenting. Walk through once, and AI handles the itemization.
Offices & Co-working Spaces
Desks, monitors, servers, conference equipment, artwork, and furniture: office contents add up fast and are often underestimated on BPP policies.
Common items: IT equipment, standing desks, monitors, printers, networking gear, conference room AV systems
Retail Stores
Fixtures, display cases, POS systems, backstock, and signage. Fixtures and equipment are easy to overlook when a list focuses on stock.
Common items: Display fixtures, POS terminals, lighting, shelving, security systems, signage
Restaurants & Hospitality
Commercial kitchens, dining furniture, bar equipment, and decor. Replacement costs for commercial-grade equipment are significantly higher than residential.
Common items: Commercial ovens, refrigeration, dining furniture, bar equipment, decor, tableware
Warehouses & Storage
Racking, forklifts, tools, and non-inventory equipment. Business personal property in warehouses is frequently under-documented.
Common items: Pallet racking, forklifts, hand tools, packaging equipment, safety gear, office areas
Rental & Investment Properties
Furnished rentals, Airbnbs, and multi-unit buildings. Each unit's contents need independent documentation for accurate coverage.
Common items: Furnished units, appliances, linens, electronics, outdoor furniture, shared amenities
Features
Business insurance documentation, simplified.
The same AI-powered pipeline, tuned for commercial spaces with higher-value equipment and more complex coverage structures.
AI Video Walkthrough
Walk through your business space once. AI identifies equipment, fixtures, furniture, and electronics from video frames.
BPP Coverage Gap Analysis
Compare your Business Personal Property policy limits against your documented inventory value, by category and sub-limit.
Receipt & Asset Tag Scanning
Photograph purchase receipts and asset tags. OCR extracts cost, date, and identification numbers automatically.
High-Value Equipment Deep Scan
Record close-up video of expensive equipment. AI extracts make, model, serial, and detailed specifications.
Damage Documentation
When something happens, mark affected items and attach damage photos, organized by location within your property.
Bitcoin-Notarized Timestamps
Every walkthrough is cryptographically hashed and anchored in the Bitcoin blockchain: independently verifiable proof of documentation date.
Claim Packet Export
Export a structured ZIP with inventory PDF, claim PDF, CSV for system import, all photos, and verification proofs.
Private & Secure
Videos stay on the device. Only extracted frames are sent for analysis. Business data stays under your control.
Why Document Now
Business contents are harder to reconstruct from memory.
A typical office has dozens of monitors, chairs, and peripherals that look similar but vary in cost. Commercial kitchens have specialized equipment with long lead times. Retail stores have fixtures custom-built for the space. After a loss, reconstructing a detailed list with makes, models, and values from memory is time-consuming and often incomplete.
BPP sub-limits are easy to exceed
Many commercial policies have sub-limits on categories like electronic data processing equipment, outdoor signage, or property in transit. A coverage gap analysis reveals these exposures before they matter.
Commercial claims involve more stakeholders
Business claims often involve landlords, lessees, multiple adjusters, and accountants. A structured export (with CSV for system import and verification metadata) reduces back-and-forth between parties.
Timestamped records serve multiple purposes
Beyond insurance, a dated inventory record can support tax depreciation schedules, lease agreements, and due diligence during business transactions or audits.
Multiple locations, one app
Preloss supports multiple properties per account. Document headquarters, branch offices, storage facilities, and rental units, each with independent inventories and coverage analysis.
FAQ
Questions about Preloss for Business
- What is Preloss for Business?
- Preloss for Business uses the same app for commercial property. You walk a floor, a stockroom, or a whole site with your phone, and AI identifies equipment, fixtures, furniture, and electronics from the video frames. The result is a timestamped inventory organized by area, with estimated replacement values.
- What kinds of businesses can use it?
- Offices and co-working spaces, retail stores, restaurants and hospitality, warehouses and storage, and furnished rental or investment properties. Preloss supports multiple properties per account, so each location keeps its own inventory and coverage analysis.
- How does the BPP coverage gap analysis work?
- It compares your Business Personal Property policy limits against the value of your documented inventory, by category and sub-limit. Many commercial policies have sub-limits on categories like electronic data processing equipment or outdoor signage, and the analysis shows where documented contents may exceed them.
- What is in the claim export?
- A structured ZIP with an inventory PDF, a claim PDF, a CSV for importing into other systems, all photos, and the verification proofs.
- How is the date of the documentation verified?
- Every walkthrough is cryptographically hashed, and the hash is anchored in the Bitcoin blockchain. That gives independently verifiable proof of when the documentation was created.
- Does our walkthrough video leave the device?
- No. Videos stay on the device. Only extracted frames are sent for analysis.
This is general information about how commercial policies commonly work, not legal or insurance advice. Coverage varies by policy and carrier, so check your own policy with your agent or broker.
Guides for documenting what you own
All guidesSmall Business Contents Insurance: What to Document Before a Loss
Business personal property coverage explained, plus what to document in an office, retail store, restaurant, or warehouse before a loss.
How to Make a Home Inventory for Insurance
How to create a home inventory for insurance, step by step: where to start, what to record for each item, how to film each room, and where to keep it.
Document your business from your phone.
Walk a floor, a stockroom, or a whole site with your phone and get a timestamped, AI-generated inventory of the property inside it, organized by area, with estimated replacement values.
- Free on iPhone and Android
- A room takes about a minute to record
- AI builds the item list from your video
Get the free business inventory checklist.
A room-by-room checklist you can print and work through today, plus occasional product news and tips on documenting business property for insurance.
- The printable room-by-room inventory checklist
- A seasonal reminder before your region's risk window
- Product updates and practical documentation tips
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